Administrative and Development Officer


Part-Time (2 days p/w, increasing to 2.5)

Office Location: Seymour Theatre Centre, Chippendale

The Sydney Improvised Music Association (SIMA) is recognised as one of Australia ‘s leading jazz organisations. As the organisation takes on new and ambitious projects, we are seeking a pro-active individual to play a key role in enabling SIMA to achieve its goals for the next five years and develop its profile.

SIMA is a small but busy organisation which depends on the energy and commitment of its two paid staff. In this position you will be part of a small team working closely with the President and the SIMA Committee as well as our other staff member, the Program Coordinator. You will be responsible for the administration and organisational support for SIMA but with a particular focus on donor/giving, sponsorship, membership, organisational/venue liaison, including funding bodies; developing new growth opportunities and maximizing revenue.

The role requires a team-player with an outgoing personality and a good knowledge of jazz and other contemporary Australian music, festivals and key organisations.

Job Description

The Administrative and Development Officer position will report to the President of SIMA and Executive Committee and work co-operatively with the Program Coordinator on administration, planning, budgets, grant applications and acquittals and sponsorship/donor development.

The main areas of responsibility include, but are not limited to:

– Being fully involved in the workings of organisation and working collaboratively with the Program Co-ordinator, President, Executive Committee and Committee members

– Providing organisational support for SIMA (including supporting the Executive and Committee) by

– Maintaining the administrative systems for the Association

– Maintaining financial records, organising the annual financial audit and being able to communicate the organisation’s position effectively to the SIMA Executive and Committee and funding bodies

– Preparing annual grant and project applications, liaising with funding bodies and providing acquittals for grants

– Being responsible for SIMA’s contractual obligations including those with performing artists

– Developing donation and sponsorship programs

– Co-supervising SIMA’s internship program and volunteer program, including a door roster for SIMA performances, with the Program Coordinator

– Identifying and initiating new projects and opportunities to develop the activities of SIMA

Qualifications and Experience


– Excellent communicator with well developed communication skills both oral and written

– Sound office and research skills

– Strong financial and budgeting skills, and with high proficiency in MS Office, Excel and Access and MYOB

– Self-motivated and organised

– A proven track record of working independently in the arts or similar organisations


Music or Arts Administration/Management degree or similar qualifications and a keen interest in jazz / contemporary improvised music would be considered an advantage.

We are willing to consider people with varying levels of experience. We are also interested in hearing from freelance applicants with extensive industry knowledge and experience of festivals, live performance and touring.


This position is initially 2 days/week, increasing to 2.5 days after six months, by mutually agreement and with the potential for increasing the number of days in the future (subject to funding). You will work from the SIMA offices in the Seymour Centre on mutually agreed days but will also be expected to contribute to supporting the performance programmes on some evenings outside normal working hours.

Salary/fee in the range $18,000-22,000 for 2 days depending on experience ($45,000 – $55,000 PA pro rata)


Please apply in confidence by email to with the subject line SIMA Organisational Support enclosing a letter of application addressed to Mick Paddon, SIMA President, and a full CV including details of two referees. Your letter of application should indicate how your qualifications and experience will enable you to meet the responsibilities in the position description

Preferred starting date: as close as possible to Monday, 23 February, 2009

Hash Varsani is the owner of The Jazz Directory, a network of sites related to jazz, travel and everything else he loves. He also runs a selection of jazz related sites including Jazz Club Jury, a jazz club and festival review site. Check out his Google+ Profile, to see what else he's up to...probably setting up another website from one of his many passions.